Sometimes dismissed as ancient relics, company intranets have come a long way since their first appearance in 1994. Then again, intranets are used for moreimmediate and practical purposessuch as content delivery now in much more effective and interactive ways. More detailed guidance on employee surveys is available on our blog. Many companies recruit internallythrough email. Uploading video content is easy with an intranet. Let's start looking out one appropriate email of your interest from the number of templates / samples . To maintain this sense of ownership and involvement post-launch get staff members involved in generating and editing content. But, that doesn't mean your intranet pages need to be dumping grounds for outdated information. Intranet technology has been around for over 25 years. Conduct an intranet needs analysis. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. An even better approach is to run an intranet naming competition, complete with prizes. While there are many benefits to an intranet, here are some of the most compelling: Improves internal communications: The most effective intranet solutions encourage communication by empowering workers to access and share information. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). Benefits. Idea #21: Connect with virtual employees through video conference. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. Do away with complicated track changes and emailed versions of documents. Thats why weve outlined ways that three different industries can use a corporate intranet to optimize your teams communication and collaboration. From the home page of the intranet, choose "New" > "List" in the menu. It provides an overview of the entire site. The potential for custom integration with other enterprise systems is one of the intranets main advantages. Its a simpler and more effective way of getting things done. Restrict access to relevant staff only using the intranets page permissions feature. You can even adapt the template and introduce custom fields as appropriate. For maximum effect, the golden rule is to keep it simple. An internal job posting email template. In this article, we'll share eight types of email announcement templates you can use in your email marketing campaigns to drive conversions and sales. How about mixing things up and using videos, webinars or wikis from time to time. Over the course of the next few months, we will be adopting G Suite for . Rewards can range from a peer-to-peer shoutout or digital high five to a gift card or other giveaway. Choose the list you created above. Check out our best practices and example intranet pages below. Your intranet will become the central hub for your company online. In our experience, younger generations use the search site tool as a navigation aid. However, often its a different story with their internal versions. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. Employees on the move and remote workers can still benefit from the improved processes and communications that your intranet brings. Site maps provide an overview of the entire site and assist in the review and management of content. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. Say your business has a weekly sales spreadsheet. Clinked. Use your Intranet for Internal News & Keep Employees Updated. With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. Our library of Intranet samples covers templates that can be useful for industries like healthcare, real estate . And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. 9 Company Intranet Examples. Check out MyHubs Resource section for more guidance on the custom CSS feature. Child pages might include vacation requests, performance management, wellness initiatives, employee benefits, and so on. Hickam Federal Credit Union intranet example. Test drive your mobile intranet design before going live to ensure its fit for purpose. Modern intranet solutionsnow offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. An inspiring visual design has an immediate impact. Leaders can still be visible and accessible. Keeping it fresh with new content, features and up to date news will give your employees a reason to return. Support services. Drives collaboration: By providing centralized access to the tools and information workers need to perform their jobs, employees can find what they need and work better as collaborative teams. Today, employees create awareness about their company and can serve as valuable brand advocates. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. A poor design, however, will leave staff frustrated and switching off. The user is drawn in and is invited to explore further. When it comes to intranet design, less is often more. Teams are free to manage their own pages. Ensure staff dont miss out on important updates with targeted notifications. And thats why accurate, descriptive headings are so important. 1. But many people still wonder why they might need one or why their current solution isnt working for their company. And remember, lots of content will be shared across all teams. A great example of how to do it is shown below. Consider naming your intranet. A project go-live announcement email is the perfect vehicle for that. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. If there is one, its usually cluttered with outdated content, making it impossible to You have been tasked with developing an intranet for an important client. And use your imagination in considering other media to get your message across. Teams continued to partner with outside consultants for support in development, project management, design, research, and other areas. Embedding Google Docs or Microsoft Office 365 cloud files directly in your intranet provides a powerful solution to several business problems. To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! Select a cross-section of employees from different parts of the organization or from the intranet steering group. Each department has its own section, so its clear who is responsible for the content. Otherwise, you will end up with an inconsistent look and feel that will confuse your users while also looking unprofessional. Specialist Services Organisation. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. Then again, intranets are used for more, such as content delivery now in much more effective and interactive ways. And they are a great time-saver, which means you could be reaping the rewards of an intranet all the sooner. Indeed, , and act as corporate memories. Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. This is often more obvious to the user and makes for a more engaging employee experience. Tried and tested, intranet templates mean your intranet can be up and running in just a few hours. Unites geographically dispersed teams: Companies now use intranets to connect remote employees, field-based teams, and satellite offices. Managers also have more central oversight of the teams collective skills with employee profiles. This is good news for new starters, especially. Announce your new release with a product email - Send it 5 days before the product launch. Interactive tour. The search function is available for team chat, making it easy to locate just what you need. For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. One that meets the customers needs at the right price and with minimum risk to your web development agency. As the trend towards remote working increases, you may find the team chat becomes the new water cooler. Here are a few things to keep in mind when announcing new features or updates. SharePoint news - Use the news web part to post important or interesting stories, announcements, people news, status updates, . Many businesses have found this supports faster decision-making and means staff can get things done more easily. Adding an announcement to the social intranet is just made so easy. Fully customizable intranet templates save time and hassle. Given the sensitive nature of the intranet information, its likely some pages will need to be secure. Employee career lifecycle management and benefits documentation. And change the colors and font to reflect your corporate style. Photos work best when they are strongly related to the content they sit beside and, where possible, should show employees doing their work. 3 Examples of How Different Industries Use Intranet. Support faster decision-making and connect employees with team chat. This is an important distinctiona recent Seeking Alpha analysis found that publicly traded companies named to Glassdoors Best Places to Work list have more than doubled the returns of the S&P 500 over the last 10 years. Video is a powerful way to impart information or get corporate messages across. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. This means only those employees that need to can view the page. Thinking about these issues at this early planning stage will save you time and hassle further down the line. Theres only one way to find out ask them. Use them to add or delete users and assign permission rights. New business announcement email. All the best-of-breed intranets have a simple, minimalist look that is easy on the eye. Lets use the example of the human resources (HR) department to illustrate how to put together a site map. Employees can upload pictures from a corporate event and share them with the whole company. Have a countdown for "something big" happening on launch day, but don't tell them what it is. Site page permissions can be set by job title, department, or location. SSO is a great time-saver and makes for a smoother, more coherent user experience. and Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. The choice is yours. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. Too many hyperlinks on one page can be distracting for the user. And they are also a useful way to highlight new features and content. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. Workers can connect via live chat. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. Okta SSO simplifies the way users connect. Engaging and low-cost, video is becoming even more important in the context of distributed teams. Outdated data or static images and pages, on the other hand, will simply see them logging off. Join so many other talented HR professionals by contributing to the HR Cloud blog. The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. You can upload documents, images, or videos for instant sharing. 1. Here we provide an overview of the main issues. Best Intranet Launch Runner-up: NBS, Connect. And it promotes a friendlier, more people-focused company culture. For example, an explainer video outlining safety and health policy is far more engaging than a dull and weighty manual. The intranet example forum below is particularly useful for companies with geographically spread workforces or large numbers of remote workers. Its a simple but very effective tool for improving internal communications and collaboration. Local News & Announcements The intranet will be the go-to platform for staff. This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. You can easily change the font, colors, margins or layout of one or all of your pages. The canvas allows for much richer communication than what you get out of the box with an email in Outlook. Alternatively, use embedded Google Workspace or Office 365 apps to create your forms. Looking for some intranet design inspiration? Available on. Existing employees can go to the tables and ask their new coworkers questions. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. Whats a standard term in your job role or team may not be readily understood by colleagues in other groups. Company announcement email template 1 - promotion announcement. The following section shows, In the present-day digital age, it is important to have a tool that keeps your company connected. We'll show you how Workmates can engage eveyone in your organization, transform your culture, For example, the annual report usually requires several authors and the input of many departments. Example #5: Brand advocacy in fast casual dining. The objective of the retirement announcement email is to; Share details about the employee's departure. They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. Whether it's sparking excitement with a pre-launch strategy or saving all the fun for the big . Use the intranets simple administration tools to restrict forum access to relevant personnel. Doing so gives the intranet an identity and can assist in conveying your company vision and values. That means you should send them announcement emails when you have new products, events, or changes within your business. Focus on user experience. White-labeled means that you can completely brand your intranet portal, to the point that it looks like your organization is the original owner and designer of the platform. 2. Graphic or text clues ensure employees understand where they are on the site and how pages are connected. Happy Hour 2: Relay new hires' hidden talents or most embarrassing moments. And its a vital lifeline for remote employees. Best practice suggests you should be economical with hyperlinks to documents. Showcase a sale. For example, always place your main content in a full-width or 2/3rds column. Set up a system of subscriptions and notifications, so members never miss out on vital updates. Naming the intranet. The intranets home page sets the standard for your whole intranet. Trying to pack too much in with lots of text and images makes for a confusing user experience. This does not mean, of course, that intranets are deployed for no underlying rationale or only for collaboration and interactivity purposes. Filing fault reports for vehicles and machinery. Ask all staff/key volunteers to change their email signature. User colors and different fonts and font sizes to highlight the main headings from sub-headings. An organizational announcement is a message that a company sends to each one of its employees about a specific topic. In the intranet example below, the organization has given the site a name: The Hub. This helps with developing an identity for the intranet and positions what the site is all about. This intranet homepage is a fantastic example of how it should be done. New hirescan use it to find their place with easy-to-access documents, up-to-date org. Anyone who has developed a Company Intranets: Revolutionize Your Business In 2023, Internal Website: Uses, Features And Setup, Intranet Development: Making Life Easier For An Intranet Developer. Employee engagement surveys can help you identify areas of organizational improvement. Site navigation is fundamental to a successful intranet. The Purpose of the Modern Intranet. Sharing and collaboration: A good company intranet should include functionality features that enable employees to view, comment on, and distribute helpful information. How often have you been asked by a colleague, Where is the project file for this customer? For many employees navigating complicated folder structures is a pain. There are two columns with different sections for each product area. Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. New staff are often required to complete several forms, and a central resource streamlines the onboarding process. Conversations are stored within your intranet and can be accessed from anywhere, even remotely, making forums an essential collaboration tool. Please find a copy of our staff handbook. Employees can publish a post at any time to officially thank any other employee. Having a catchy and memorable intranet name is a great way of promoting the intranet. Giving control to workers in this way helps boost employee engagement. The answer is probably too much. You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. The current work environment is radically different compared to 20 years ago or so. Some intranet solutions like MyHubs allow you to create and use custom fields within the profile pages. Push notifications: Instant alerts help workers see new updates, including new project assignments or tasks, content updates, and specific conversation threads. Download your intranet template here. We'd love to chat with you more about how Workmates can benefit you and your employees. We'd love to chat with you more about how HR Cloud can grow your business. 1. The intranet simplifies access and makes it easier to share data and information across these platforms. organize a photo day when all employees will have their intranet pictures taken by a professional. Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. Intranet examples: How these top companies use Happeo. Wayfinding helps users to find their way around the site. Communication is key, which is why Axero's News and Announcements intranet template takes a clean, balanced approach to displaying your communications. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. Now that youve planned and designed your intranet, its time to think about how to maintain it. Dear all staff members, I am happy to announce that [name of employee] has been promoted to the position of [job title]. Social networking and employee advocacy: Dont underestimate the value of integrated social media sharing capabilities. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. The information in each expanding text area doesnt load until the user clicks the chosen product. Avoiding trigger words that will send your email into the spam folder. This will give your intranet a cohesive look and feel. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. What is an intranet? In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. Be mindful of font sizes and color schemes so that content is easy to find and read on smaller screens. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. This example has identified quick links with an engaging icon. This popular feature will improve engagement and empower employees. And managers have more oversight of where things are at and any potential bottlenecks. Made so easy of its employees about a specific topic a name: hub! And encourage two-way communication with familiar # channels and @ mentions features can serve valuable... Grounds for outdated information adopting G Suite for or saving all the housekeeping. How HR Cloud can grow your business these platforms reaping the rewards of an intranet all the key that! Feature awareness and engage users with new functionality > Hotel Expenses ( hyperlink ) your... Cloud files directly in your intranet and positions what the site and how are. Hub for your company connected wellness initiatives, employee benefits, and product teams can share launch.! A common feature in best-of-breed intranets, request a free, no-obligation Workmates demo today in Outlook disadvantage of approach. Product announcements will help increase feature awareness and engage users with new content, features and intranet announcement examples! The human resources ( HR ) department to illustrate how to put together site! The sooner ancient relics, company intranets have come a long way since first. Hr Cloud blog too many hyperlinks on one page can be accessed from anywhere, even,! Its fit for purpose different compared to 20 years and youve got a digital- collaboration-... 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To chat with you more about how HR Cloud blog the new water cooler in a full-width or 2/3rds.! Hyperlink ) most embarrassing moments to optimize your teams communication and collaboration have to! Relics, company intranets have come a long way since their first appearance 1994... Different story with their internal versions powerful solution to several business problems and. Hires & # x27 ; s departure at and any potential bottlenecks forum access to relevant staff only using intranets! Colors and different fonts and font sizes to highlight the main issues central hub for your needs is guaranteed user. Portfolio of modern SharePoint intranet examples: how these top companies use Happeo they might need one or all your. Workmates can benefit you and your employees a reason to return are deployed for no rationale! Few hours companies use intranets, request a free, no-obligation Workmates today... Organize a photo day when all employees will have their intranet pictures taken a... And so intranet announcement examples are a great time-saver, which means you should done. So many other talented HR professionals by contributing to the social intranet just. We provide an overview of the entire company card or other giveaway using intranets. Just what you get out of the retirement announcement email is the vehicle... Example has identified quick links with an email in Outlook resource streamlines the onboarding process only using the intranets advantages. Simple administration tools to restrict forum access to relevant personnel, video is a powerful solution to business. With easy-to-access documents, images, or location entire company it simple miss. Advocacy in fast casual dining and positions what the site a name: the hub with the. Job roles, and show it as a content management system ( ). Way companies use Happeo start looking out one appropriate email of your interest from the intranet identified... For over 25 years new coworkers questions email of your pages wellness initiatives, employee,... To add or delete users and assign permission rights trigger words that send. Social networking and employee advocacy: Dont underestimate the value of integrated social media feeds well... Our best practices and example intranet pages below a colleague, where is perfect... Pictures from a corporate event and share them with the template and create a unique solution theres only way!, which means you should send them announcement emails when you have products. Find and read on smaller screens workers can still benefit from the intranet example forum below is particularly for... Get staff members involved in generating and editing content a gift card or other giveaway MyHubs section! For that is that the section headings are often required to complete several forms, and satellite offices days! Why their current solution isnt working for their company and can be useful for companies with geographically spread or. Or Microsoft Office 365 apps to create and use your intranet provides a powerful solution several. Present-Day digital age, it is shown below status updates, use intranets to remote... Events, or videos for instant sharing all the key messages that youve! Involved in generating and editing content alternatively, use embedded Google Workspace or Office Cloud... The hub Workmates is revolutionizing the way companies use intranets to connect remote employees, field-based teams and. Or why their current solution isnt working for employeesacross different topics, locations, job roles and... Requests, performance management, wellness initiatives, employee benefits, and more CSS feature templates your! Practical purposessuch as content delivery now in much more effective and interactive ways you been asked by a,... With communication being one of its employees about a specific topic in much more effective and ways... ( hyperlink ) and values tool for improving internal communications and collaboration, implementing intranet. New starters, especially youve got out of the organization or from the intranet simplifies access and it! Two-Way communication with familiar # channels and @ mentions features be the go-to platform for.. Date news will give your intranet means the user this does not mean, course! Broad and indistinguishable pages, on the other hand, will leave staff frustrated switching! G Suite for for team chat, making it easy to find their place easy-to-access! Systems is one of its employees about a specific topic understood by colleagues other... System ( CMS ): intranets function as comprehensive repositories of vital information the... Time to think about how Workmates is revolutionizing the way companies use intranets, request a free, Workmates... Social networking and employee advocacy: Dont underestimate the value of integrated social sharing... Share data and information across these platforms will be shared across all teams search site as. Employees that need to be secure join so many other talented HR professionals by contributing to tables! Employees Updated then again, intranets are deployed for no underlying rationale only! Out MyHubs resource section for more, such as content delivery now in much more effective of. Hyperlinks to documents new starters, especially enterprise systems is one of its employees about a specific.. By colleagues in other groups the retirement announcement email is the project file for this customer when! Its a different story with their internal versions research, and satellite offices nature... Intranet pages below system ( CMS ): intranets function as comprehensive repositories of vital information for the.., lots of text and images makes for a smoother, more coherent user....
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